A board portal is a software tool to manage online meetings that centralizes, secures and makes all the essential documents of a business easily accessible. Users are able to access meeting materials from any device, and from any location. In addition, these systems usually provide integration capabilities with other tools and services to increase accessibility and maximize efficiency.
Select a portal provider that has a simple and easy-to-navigate user interface to cut down on the learning curve of board members. Select a system that includes features that align with the governance processes of the company and requirements. This may include features like solid document storage for secure management advanced meeting tools to facilitate efficient scheduling and decision-making and efficient communication channels.
Finally, make sure your selected solution is compatible with any mobile devices your board members might use to access it. This will mean that members can work at home or on the go, or in-office without missing an ounce. It’s important to think about whether the system has two-factor authentication in order to block the unauthorized access of tampering or hacking, and to mitigate security risk.
After you have selected the right board provider ensure that you have extensive training and onboarding to ensure they are familiar with the technology. This will enable them to make the most of the portal’s features. It can be accomplished either in person or using recorded videos. After implementation, regularly evaluate and assess the portal’s usage to determine any issues that require attention or improvement and ensure maximum utilization.
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